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  • An invoice is a document sent to a buyer that specifies the amount and cost of the products or services that have been provided by a store/branch. It provides a comprehensive statement of the items/services and a set of other information that can vary depending on the requirements in the country it is issued.

    An invoice contains:

    • A unique identification number and date of invoice
    • Credit terms and taxes charged, if any
    • Name and contact details of the seller and the buyer
    • Date on which the goods or services were sent or delivered
    • Total amount charged (optionally with breakdown of taxes, if relevant)
    • Payment details
  • You can find the invoice by:

    • Navigating to Sales on the sidebar of the web application.
    • Then, select COMPLETED ORDERS from the tab options on the page.
    • Select any of the Invoice as shown in the image below
  • The user can always view the invoices generated, as and when he/ she wishes to.

    INVOICES:

    • Go to Sales>Sales and select Completed
    • Select the Date Range from the right-hand side of the page as shown below
    • Choose the prefered option - 'Today', 'Yesterday', 'Last Week' and 'Last Month'
    • Else, you can always choose to set a Custom Date Range for the same
    • Select Submit
  • If you want to print the invoice:

    • Navigate to Sales > Sales
    • Click on INVOICE
    • Select the specific Invoice ID that is to be printed from the Invoice list
    • Click on Print, from the dialog box that pops up
  • All the approved Refund detail list is available on the Web console:

    • Select your Branch/ Store
    • Go to Sales > Sales
    • Click on the Refund Tab as shown below:
    • Details including date, time, invoice id and the refund amount can be seen here.

  • The Refund list contains all details inclusive of information like:

    • Refund Amount
    • Date and time
    • Invoice ID
    • Tax
    • Discount

    You can choose to only view the required list by filtering on the basis of:

    • Active Sales Channel
    • Date
  • To create a new item, follow these general steps:

    1. Select your Store / Branch
    2. Navigate to Products, on the side bar
    3. Click on ‘New Product’, from the top right-hand corner
    4. Select your product type:
      1. Non Inventoried Products
      2. Bundled Items / Combo
      3. Sellable Inventoried Products
      4. Non Sellable Inventoried Products
    5. Fill in all the required details
    6. Click Save

    Item/Stock list can also be added using excel application. For more details, please follow the link:

  • Depending on your product type, you will be directed to a new page:

    Non Inventoried Products

    1. Fill up all the details of the new item:
      1. Product Code
      2. Machine Code
      3. Item Name and Category
      4. Metric, Cost Price
    2. Select your printer option for the item
    3. Create Variants
    4. Add the Sales Channels
    5. Once you have done that, Click on Save

    Bundled Items / Combo

    1. Follow the first four steps above
    2. Add Item Build
    3. Click on Save

    Sellable Inventoried Products

    1. Enter all the stock details:
      1. Stock Code
      2. Stock Hierarchy
      3. Cost Price
      4. Stock Metric
      5. Quantity
      6. Threshold
      7. Machine Code
    2. Create Variants, enter in your options
    3. Correspondingly, the item will be created in your catalogue:
      1. Add Sales Channels Details
    4. Click Save

    Non Sellable Inventoried Products

    1. Follow the steps given as above, under Sellable-Inventoried products
    2. Click Save
      1. No corresponding items will be created in the catalogue list here
  • Variants are alterations of an item. Let's take the example of an item- A Tshirt. The variants of which could be blue,red,green, Tshirts; or the size- variants L,M,XL. If we take another example of a pizza, the variants of a pizza can be thin crust, cheese burst or based on the size too, small, medium or large.

    To add variants:

    1. Select your branch/store
    2. Navigate to Catalogue, on the side bar
    3. Click on ‘Items’, and select “New Item” from the top right-hand corner
    4. Select your product type
    5. Under the Variants, choose an option, and enter a new variant
    6. Finally click on the Save button
  • Yes, some points to note while creating variants are:

    1. A variant property combination should be unique
    2. A Variant name should be unique
  • Printers can be assigned to each specific item in a store/branch.


    Let’s take for instance the case of a restaurant, a customer who comes in may place many orders like a chicken curry, a pizza and an ice-cream; all three here being totally distinct items. The Store manager can map the items in the order to their respective kitchens according to their type. This is done by mapping each item to a specific printer.

  • To add a specific item to a printer:

    1. Select your Branch and Store
    2. Navigate to Catalogue
    3. Click on Items
    4. Select New Item from the page that opens up
    5. Under Printers tab, select the required printer for the item
    6. Hit Save
  • Please follow the steps below:

    1. From the side bar: click Catalogue > Items
    2. Download the Template from the link on the right top-hand corner of the screen
    3. Fill in all the details of the items:
      1. Category
      2. Subcategory
      3. Item Name
      4. Product Code
      5. Machine Code
      6. Metric
      7. Selling Price
      8. Tax Class
      9. Sales Channel
    4. Save the excel sheet in the system and upload the file by clicking on upload items on the same page of the web application
  • In spreadsheet application, a template is a blank form that shows which fields exist, their locations, and their length.


    For example, a template is a spreadsheet in which all the cells have been defined but no data has yet been entered.

    1. From the side bar: click Catalogue>items
    2. Download the template from the link on the right top-hand corner of the screen
  • The template can be downloaded from the Weaver web application as shown above. Use the same downloaded template for uploading the item details. You need not create another template.

  • Navigate to Catalogue > Items and follow the steps given below:

    1. Click on upload items given on the top right hand corner of the page
      1. A dialog box pops up
      2. Browse through and select the required file “Catalogue.xlsx”
      3. Select Open
  • Following are the useful checklist of do's and don'ts while uploading the catalogue sheet:

    What to do:

    1. Use unique product code and machine code for each different item
    2. The user can use the same product/machine code for the same item, if the sales channels used are different
    3. Tax Class names used in the sheet should be created beforehand and made active in the web application
    4. Sales Channels should be created and must be active , before uploading the sheet
    5. Only the defined metric units can be used in the sheets, viz. kg , l, piece
    6. Make sure that spelling used in the template is exactly similar to the defined variables like tax class and sales channel

    What not to do:

    1. Do not leave any column blank in a particular row
    2. Do not use an undefined/inactive tax class/sales channel in the sheet
    3. Avoid using the same product code/machine code for different items
  • To see the newly created items, navigate to Catalogue > Items. The user can see all the items organized in an alphabetical order. You can search for a specific item as well:

    1. Select Catalogue > Items
    2. The user can specifically search for items on the basis of their Item Name, Active/Inactive Status or Category
    1. Visit the Weaver Dashboard
    2. Go to Catalogue
    3. Go to Categories
    4. Under ADD CATEGORIES, you can enter the name of the category or subcategory and click on the ADD button
  • No. There are no specifications to create a category or subcategory. You just need to provide a category/subcategory name. You can sort the categories however you want, in any order.

  • You can just click on a category, drag it wherever you want and drop it. It's simple as that! You can also change the drag and drop a item from one category to another.

    1. Click on the category/subcategory name
    2. A rename option will appear. Click on it
    3. You can edit the category/subcategory name
  • To delete a subcategory:

    1. Click on the subcategory name
    2. The icon of a trash can appears.Just click on it
    3. To delete a category, you have to delete all the subcategories in it first. Then follow the same steps as deleting a subcategory.

  • This cannot be done if there are any items associated with it. If there are no items associated with the subcategories:

    1. Click on the sub-category name,drag it upwards to the category name
    2. The icon of a trash can appears.Just click on it
    3. After dragging:

  • Yes. You can automatically create a category/subcategory using templates.

    Just follow these steps:

    1. Go to the Weaver Dashboard
    2. Go to Catalogue
    3. Go to Items
    4. Click on the download template from the top right corner

    This is the template where you can upload automatically

    1. Now enter all the details like, Category Name, Subcategory Name, Item Name, Product Code, Metric, Machine Code, Selling Price, Tax Class, Channel
    2. All you have to do now is save and upload it in the dashboard
  • Please follow the steps below:

    1. From the side bar: click Inventory>Stock
    2. Download the template from the link on the right top-hand corner of the screen
    3. Fill in all the details of the stock:
      1. Category
      2. Subcategory
      3. Stock Name
      4. Product Code
      5. Machine Code
      6. Metric
      7. Selling Price
      8. Cost Price
      9. Tax Class
      10. Channel
      11. Sellable Stock (Yes / No)
    4. Save the excel sheet in the system and upload the file by clicking on upload items on the same page of the web application
  • Navigate to Inventory>Stock and follow the steps given below:

    1. Click on upload items given on the top right hand corner of the page
    2. A dialog box pops up
    3. Browse through and select the required file “Stock.xlsx”
    4. Select Open
  • Here is a useful checklist of do’s and don’ts to avoid most common errors while uploading the stock sheet.

    What to do:

    1. Use unique product code and machine code for each different stock
    2. The user can use the same product/machine code for the same stock, if the sales channels used are different
    3. Tax Class should be created and made active in the web application, before uploading the stock list
    4. Sales Channels must also made active in the first place, before uploading stock details
    5. Only the defined metric units can be used in the sheets viz. kg, l, piece
    6. Make sure that spelling used in the template is exactly similar to the one in the web app for tax class and sales channel names. Please also note that words are case sensitive

    What not to do:

    1. Do not leave any column unfilled in a particular row
    2. Do not use an undefined/inactive tax class/sales channel in the sheet
    3. Avoid using the same product code/machine code for different stock.
    4. The machine code and product code cannot be same
  • To see the newly created stock details, navigate to Inventory>Stock. The user can see all the stock items organized in an alphabetical order. There is a provision to search for a specific stock details as well:

    1. Select Catalogue>Items
    2. The user can specifically search for particular stock on the basis of their stock name, active/inactive status or category
  • Item Build is a peculiar feature of Weaver; wherein you can create a recipe mix of an item or the item combo.


    If you take the example of a burger, an item build shows the quantity of all the components of the burger, and consecutively as the burger is sold, the amount of the components is also reduced in the item build.


    Similarly, for retail stores you can create item combos. Take for instance, a shirt and trouser combo that can be sold together as a single item.

    1. First, follow the steps mentioned above, under Bundled Items/Stock
    2. Now, to create an item build:
      1. Click on ‘+ item’
      2. Fill up all the details:
        1. Item
        2. Variant
        3. Quantity
        4. Metric
      3. If you want to add another item to it, go back to the first step

    You can create individual item build for each variant for combo type products.

  • To edit an already existing item:

    1. Select your store/branch
    2. Go to catalogue
    3. Go to items
    4. Click on the item name
    5. In the page that appears, click on EDIT ITEM on the top right corner.
    6. You can make the changes that you want here
    7. Click on the save button to complete the edit
  • You need not run to a vendor for stock replenishment anymore. As soon as a particular stock in your store/branch reaches the preset threshold level, it will alert you and you can place the immediately using Weaver

    1. Select your branch/store
    2. Navigate to Inventory>Purchases
    3. Click on ‘New Purchase Order’
    4. Fill in all details regarding stock item:
      1. Item
      2. Variant
      3. Quantity
      4. Ask Price (The previous price corresponding to the 'Item' and 'Variant' will be displayed)
    5. Click on 'Add Item'
    6. Next, select the Vendor (Registered)
    7. The Vendor details should be added beforehand, navigate to People>Vendors> New Vendor for the same.

    8. Enter the 'Due Date'
    9. Click on 'Save Draft'
    10. To complete the order, hit 'Place order'
  • It is just like buying your stock from a vendor without having to visit the vendor’s store. Weaver helps you send a purchase order to the vendor via mail and by means of SMS. The information is passed onto the vendor immediately after an order is placed.


    Deadlines can also be set while placing the order. You can as well view the status of the placed order. When the order is complete, you can upload the invoice of the same. All details are stored securely and cannot be accessed by anyone other than the user.

  • You can always modify the order:

    1. Once the order is live, navigate to Inventory>Purchases>Live
    2. Select the required Purchase Order ID
    3. Click on ‘Edit’ from the new page that pops up
    4. If you want a lesser quantity of the stock item:
      1. Edit the Quantity
      2. Click on Update, on the top right hand corner of the page.
  • If you want to completely discard the purchase order:

    1. Please follow the first Three steps, as given above (Modifying an order)
    2. Click on discard, as shown in the figure below
    3. Click on ‘Edit’ from the new page that pops up
    4. If you want a lesser quantity of the stock item:
      1. Edit the Quantity
      2. Click on Update, on the top right hand corner of the page.
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